Paper planners are tools for people who are good at task management.

I wrote that paper planners are tools for the experienced people in the article "The setback in paper planners prompted me to start developing Dreamscope.". I introduce the reason why I think so in this article.

 

The point of view that there is a shortage of in the practice of reverse thinking ( or goal oriented thinking)

I think about how to use paper planners to practice reverse thinking or goal oriented thinking (the way of thinking that entails deciding your goals and deadlines, i.e. how you want to be at a certain time, working backwards to determine the actions required to achieve these goals, and then carrying them out.), though the use of paper planners differs according to the purpose of use. The number of paper planners to practice reverse thinking increases in these days. The most common use written in these planners is like this:

  1. Make your value clear
  2. Set goals on the basis of your value
  3. Write down tasks and appointments to achieve goals on the calendar

I also tried to use a paper planner as described above when I used it at first. However, I thought it was difficult to do so. First, as for No.1, it was no problem. Next, as for No.2, it was no problem, too. I could create serveral goals because making goals clear was making how I wanted to be at a certain time clear and it was not hard to come up with these. The problem was No.3. I want you to imagine that as an example, you are promoted to the leader of the sales department and you create the goal that you will accept the order of A program as your first job of the sales leader. And then, can you, a new leader, write down tasks to achive this goal on the calendar? I think probably you should create necessary task list to achieve this goal before you write tasks or appointments down on the calendar, like this:

  • Make the draft of strategy for accepting the order.
  • Have the meeting about the strategy for accepting the order with a sales manager.
  • Have the kickoff meeting and share the strategy with the people involved.
  • Write the proposal.
  • Review the proposal.
  • Have a rehearsal of the presentation.
  • The day of the presentation.

And you should copy tasks and appointments in the list to the calendar on the basis of the required time for each item and the schedule of the people involved. I mean, you have task design missing  between No.1 and No.2 in the use of planners described above.

 

Why do you have task design missing in paper planners to practice reverse thinking ( or goal oriented thinking)?

If you want to practice reverse thinking ( or goal oriented thinking), you need to go as follows:

  1. Make your value clear
  2. Set goals on the basis of your value
  3. Design tasks to achieve goals
  4. Set a date to each task(Write down tasks and appointments on the calendar)

However, as described above, you have No.3 missing in existing paper planners. I think that is because task design forces you to copy tasks to the calendar. And, those who can wirite down tasks on the calendar without creating a task list are those who can design tasks in their mind perfectly and so really experienced people for the task management.

Most of paper planners to practice reverse thinking are produced by the successful people. I guess the successful people know easily and precisely necessary tasks to achieve any goal and the required time of any task because they are really experienced and achieved impressive results. That's why they can write down tasks on the calendar from goals directy without the step of task design.
However, those who are not good at the task management and planning their life don't work that way. Skipping the step of task design often causes them to fail to plan and reschedule appointments. I can really understand this situation because I have experienced it many times.

 

Dreamscope allows you to practice reverse thinking ( or goal oriented thinking ) easily.

Dreamscope is a task management tool that incorporates the following concepts.

  1. Reverse thinking( or goal oriented thinking) that anyone can practice
  2. Processing of large numbers of complicated tasks without the inconvenience of paper
  3. Cool design and easy, intuitive operation

Today's story is as for No.1 and No.2. Dreamscope allows you to practice task design(No.3 in the steps of reverse thiniking) and scheduling(No.4 in the steps of reverse thiniking) independently without copy. In addition to that, Dreamscope let you add or edit tasks easily with the intuitive UI.

Task design:
You create the necessary tasks for the goal. The most important thing is to create all necessary tasks to achieve the goal. I recommend you to create folders to organize tasks, if you have a lot of tasks. You only have to set a date to each task loosely in this step.

Scheduling:
You can check the feasibility of your plan while seeing the required time for all tasks in each day on the calendar. If you find impossible amount of work in a day, you can move the tasks to another day just by drag-and-drop.

The final check using strong filtering function:
Dreamscope's filtering function is very powerful. It allows you to see only what you want to see, for example, tasks in the specific goal or folder. You can check the order of tasks in the specific goal easily.

Actually, it's also difficult for inexperienced people to practice scheduling tasks or appointments in paper planners. The details about scheduling will be reported in the next post.